Accounts payable professionals need to have strong attention to detail, organizational skills, and proficiency in Excel and relevant tools. Effective communication and collaboration with vendors, internal teams, and management are crucial for maintaining strong vendor relationships and ensuring smooth payment operations. Compliance with financial regulations and a focus on accuracy and timeliness are also important aspects of the role.

Process Invoices: Receive and review Purchase Requests/invoices from vendors, suppliers, and service providers. Verify the accuracy of the invoices, including proper authorization, coding, and compliance with the school's policies and procedures.

Payment Processing: Prepare and process payment requests, ensuring that payments are made on time and in accordance with vendor terms. Coordinate with other departments to obtain necessary approvals for payment.

Data Entry: Assigning proper expense codes to invoices and recording them accurately in Excel to facilitate financial reporting and analysis. Ensure that all relevant information such as vendor name, invoice number, payment terms, and amounts are recorded correctly.

Fixed Assets Schedule: Fixed Asset Register and Filing.

Reconciliation: Reconcile vendor statements with accounts payable records regularly to ensure accuracy and resolve any discrepancies. Investigate and resolve outstanding balances or issues as needed.

Proper Filing: Maintain accurate and organized financial records, both in physical and electronic formats. File and archive invoices, payment vouchers, and other relevant documentation in a systematic manner.

Report: Prepare payable Aging Report by weekly and monthly. Assisting in the month-end and year-end closing processes, including reconciling accounts payable balances, preparing balance schedules such as prepayment, accruals, advance, depreciation and generating financial reports.

Ad hoc Tasks: Undertake additional tasks and projects as assigned by the Finance Manager or school administration to support the smooth functioning of the finance department.

Person Specification 

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong knowledge of accounting principles and practices.
• Experience with accounting software.
• Proficiency in Microsoft Office, particularly in Excel.
• Excellent communication, analytical, and problem-solving skills.
• Ability to manage and prioritize multiple tasks and work effectively in a team environment.
• Strong attention to detail and accuracy.
• CPA certification preferred.

Professional Experience

• 3+ years of experience in accounting or finance, preferably in the education industry.
• Strong knowledge in accounting software