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Job Summary:

The Administrative Assistant provides essential day-to-day support to ensure the smooth operation of the corporate office and distribution channels. In the fast-paced FMCG environment, this role is vital for maintaining accurate operational records, coordinating with vendors, supporting fleet logistics, and ensuring the office environment is well-equipped and maintained.

Key Responsibilities

• Office Management: Maintain a clean, organized, and safe office environment. Manage the inventory of office supplies, pantry items, and cleaning materials, ensuring timely replenishment.

• Data Entry & Reporting: Accurately input daily operational data, including expense claims, utility bills, and basic inventory or sales logs into the company system.

• Logistics & Fleet Support: Assist in tracking maintenance schedules for delivery vehicles, processing driver fuel claims, and coordinating basic dispatch documentation.

• Vendor Coordination: Request quotations, process purchase orders (POs), and follow up on invoices with external suppliers, maintenance contractors, and courier services.

Qualifications & Skills

• Education: High School Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

• Experience: 1 to 2 years of administrative or clerical experience. Prior exposure to the FMCG, retail, or distribution industry is a strong advantage.

• Technical Skills: Strong proficiency in Microsoft Office (especially Excel for data tracking and Word for documentation) and familiarity with basic office equipment (printers, scanners).

• Soft Skills: High attention to detail, strong time-management skills, and the ability to multitask effectively in a high-speed, deadline-driven environment.