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Position Summary :  Transportation is responsible for managing the daily administrative and operational activities of the Group’s transportation team. This includes overseeing company vehicles, drivers, schedules, maintenance, documentation, fuel usage, and transportation costs. The role works closely with Management, HR, Finance, Operations, and other departments to ensure safe, reliable, efficient, and cost-effective transportation services.

Key Responsibilities

• Manage the day-to-day administration of the Group’s transportation team and company vehicles.
• Coordinate vehicle allocation, transportation schedules, and transportation arrangements as required.
• Supervise drivers, including attendance, duty rosters, leave, assignments, performance, discipline, and compliance with company policies.
• Ensure drivers have valid licenses and required documentation.
• Provide regular briefings on road safety, company rules, vehicle care, and service standards.
• Coordinate vehicle servicing, repairs, inspections, cleaning, and preventive maintenance.
• Maintain vehicle registration, insurance, permits, inspection certificates, and maintenance records.
• Monitor vehicle availability, usage, mileage, fuel consumption, and related expenses.
• Monitor transportation budgets and ensure expenses are properly documented and controlled.
• Coordinate with workshops, suppliers, insurance companies, and other service providers.
• Ensure drivers and vehicles comply with company safety policies and applicable laws.
• Report and coordinate the handling of accidents, traffic violations, vehicle damage, and other incidents.
• Ensure vehicles are equipped with necessary safety and emergency items.
• Maintain accurate transportation records and prepare regular reports for Management.
• Coordinate with HR, Finance, Procurement, Operations, and other departments on transportation-related matters.
• Perform other transportation and administrative duties assigned by Management.

• Bachelor’s degree in Business Administration, Management, Logistics, or a related field.
• Minimum 5 years of relevant experience in Administration, Transportation.
• Experience in managing company vehicles and supervising drivers.
• Good knowledge of vehicle maintenance, transportation scheduling, fuel control, and documentation.
• Strong leadership, communication, coordination, and problem-solving skills.
• Good command of Microsoft Office, especially Excel and Word.
• Ability to manage transportation costs and maintain accurate records.
• Responsible, organized, disciplined, and able to work under pressure.
• Valid driving license is an advantage.