Rental & Tenant:

• Work with accounts & issue monthly rental invoices for tenants monthly.
• Prepare and involve in contract preparation and renegotiation.
• Maintain issue stock list for each tenant of each floor.
• Maintain good relationship with existing tenant & update directory when new tenant arrive.
• Ensure tenant problems / complains are solved within shortest period of time (with tracking)
• Daily Marketing calls to potential clients and facebook advertisements
• Produce weekly Marketing report for latest rental price and trends.
• Visit potential clients for marketing
• Check & issue monthly meter bills for tenants.

 Administrative:

• Set targets and prepare performance appraisals for employees.
• Update JDs of all staffs in EBC
• Orientation of new employee and exit interview for leavers.
• Update Employee Handout/ Org Chart whenever there are changes
• Maintain website / facebook page for Eastern Group of Companies
• Ensure keys to all doors are kept property
• Support office team with food and beverage refill/ stationary / cleaning materials/corporate gift inventory and issue
• Sit in interviews and involve in recruiting Housekeeping/ Security / relevant employees.
• Ensure record and monitor driver & generator fuel usage is at optimum level
• Handle driver daily route trip allocation
• Ensure office telephone bills are well maintained.
• Ensure purchase request are processed within 3 days
• Car Licenses’(EBC and livestock) including insurance / lift license renewal yearly
• Apply Import license for livestock
• Apply Export License for Mining and arrange for logistic.
• Manage office car’s maintenance from time to time
• Manage Office door access cards for tenants and finger prints access
• Monthly computer scanning for viruses and reporting.
• Maintain staffs’ uniforms stock list and place order when stock is low.
• Maintain day and night parking list and place stickers on the relevant cars.

Maintenance & General Cleanliness:

• Ensure general worker/ cleaner perform cleaning duty
• Daily meetings with respective employees.
• Round inspection to ensure things are in proper for building, including lighting, glass cleaning
• Manage & Plan for Housekeeping’s schedule
• Ensure engineering team perform daily maintenance work for building & tenant
• Plan and execute fire drill exercise for tenants and fire alarm checking.
• Manage & Plan for Security’s schedule and print out weekly report to Directors.
• Training of security how to change generator, check fire alarm, lift emergency and proper car parking.

Others:

• Round inspection to ensure Business Center is always at top condition.
• Any other ad hoc duties given by directors.

• Any degree / MBA preferred/ Engineer degree preferred
• Candidates with at least 3 -5 years of Admin / management experience
• Candidates with office building / hotel management will be considered as advantages
• Candidates with management certificates will be added advantages
• good knowledge of excel.