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Job Summary
We are seeking a highly organized, energetic, and detail-oriented Assistant Event Manager to join our growing events team. In this role, you will work side-by-side with our Event Manager to bring diverse events to life—from esports events and product launches to game marketing campaigns and activations.

Key Responsibilities

• Pre-Event Planning & Coordination
Vendor Management: Research, source, and communicate with vendors (catering, AV, decorators, venues).
• Maintain a centralized vendor database and track contract deadlines.
• Logistics Support: Assist in creating event timelines, floor plans, production schedules, and seating charts.
• Attendee & RSVP Tracking: Manage registration platforms, track RSVP lists, handle attendee inquiries, and coordinate ticketing or invitations.
• Administrative Tasks: Schedule planning meetings, take meticulous notes, and update internal event database, etc.
• On-Site Execution
Load-In & Setup: Assist with on-site setup, ensuring signage, branding materials, registration desks, and tech are perfectly placed.
•  Point of Contact: Act as a key point of contact for specific vendors, staff, or VIP guests during live event days. 
• Problem-Solving: Proactively address minor hiccups on-site (e.g., tracking down missing tech cords or adjusting catering counts) before they become major issues.
   Strike & Wrap-Up: Supervise event breakdown, ensure rental items are safely returned, and assist with packing up company inventory.
• Post-Event & Budgeting
Budget Tracking: Assist in tracking expenses, processing vendor invoices, and ensuring everything aligns with the allocated budget.
   Feedback & Reporting: Send out attendee feedback surveys, compile performance metrics, and participate in post-event debrief meetings to identify areas for improvement.

•  Experience: 1–3 years of experience in event coordination, hospitality, project management, or a related role.
•  Communication: Exceptional written and verbal communication skills; comfortable pitching ideas or directing vendors.
•  Organization: Bulletproof time-management skills with the ability to handle moving parts across multiple projects simultaneously.
•  Tech-Savvy: Familiarity with event tech or project management tools (e.g., Cvent, Eventbrite, Slido, Zoom, Monday.com) is highly preferred.
•  Flexibility: Willingness to work non-traditional hours, including evenings and weekends, depending on the event schedule.
•  Physical Stamina: Ability to stand/walk for long periods during event days and lift up to 25–30 lbs if needed for event setup.