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Job Purpose

To accurately and effectively carry out Quantity Measurement, Cost Estimation, BOQ Preparation, Quotation Evaluation, Cost Control, Progress Payment, and Final Account processes for Civil and Architectural Maintenance Works under Building Maintenance Services.

To ensure that the costs of each project are effectively managed and controlled within the approved budget, while implementing appropriate Cost Management practices in accordance with project requirements.

Key Duties & Responsibilities

• Conduct site measurements and quantity take-offs for building maintenance, repair, replacement, renovation, and refurbishment works.
• Verify quantities based on drawings, existing building conditions, and actual site measurements.
• Prepare measurement records and assess quantities for additional, omission, and variation works.
• Prepare BOQs, detailed cost estimates, cost breakdowns, and cost proposals for maintenance works.
• Calculate material, labour, equipment, and subcontractor costs using prevailing market rates and relevant cost data.
• Prepare cost estimates, budgets, and supporting documents for management approval.
• Prepare BOQs and scopes of work for obtaining quotations from contractors, subcontractors, and suppliers.
• Evaluate quotations through price comparisons and commercial assessments, including scope, quantities, unit rates, and total costs.
• Identify abnormal pricing, seek clarifications, and recommend suitable contractors or suppliers based on commercial evaluation.
• Monitor approved budgets, committed costs, actual expenditures, and forecast final costs for each maintenance project.
• Identify potential budget overruns, analyze cost variances, and report findings to Management.
• Recommend cost-saving measures and value engineering solutions to improve cost efficiency.
• Prepare maintenance cost forecasts and monitor expenditure against approved budgets.
• Review and verify monthly progress claims submitted by contractors and subcontractors against actual site measurements and completed works.
• Assess quantities and amounts for interim payment certificates, including applicable variations, retention, deductions, and advance payment recovery.
• Ensure that all payment claims are supported by appropriate measurement records and supporting documents.
• Measure, evaluate, and record additional, omission, and variation works.
• Assess variation quantities and cost implications, and prepare variation orders and cost proposals for approval.
• Monitor approved variations and ensure that additional works are properly authorized and controlled within the project budget.
• Conduct final measurements and reconcile actual quantities against contract and BOQ quantities upon completion of maintenance works.
• Review and verify contractors' final accounts, including variations, additions, omissions, deductions, and previous payments.
• Prepare final account statements and submit them for management approval.
• Maintain accurate records of BOQs, estimates, measurement sheets, quotations, payment claims, and final accounts.
• Prepare daily, weekly, and monthly cost reports and maintain historical maintenance cost records.
• Analyze previous maintenance cost data, establish cost benchmarks, and provide timely cost information and recommendations to Management.

Job Requirements

• Bachelor in Civil Engineering is preferred.
• B.Tech. / Diploma in Civil Engineering or a related field will be considered.
• A Certificate or Diploma in Quantity Surveying will be an advantage.
• Minimum 2–5 years of relevant Quantity Surveying experience.
• Experience in building construction, building maintenance, renovation, refurbishment, or fit-out projects.
• Practical experience in Civil and Architectural Maintenance QS works will be an advantage.