Job Purpose

The ISIT Sourcing Manager is responsible for managing the sourcing and procurement of Information Systems and IT-related products and services. This includes negotiating contracts, managing vendor relationships, and ensuring cost-effective and timely delivery of IT solutions. The role involves collaborating with internal stakeholders to align sourcing strategies with organizational objectives while maintaining compliance with procurement policies and standards.

Key Responsibilities

• Ensure understanding of ISIT sourcing policy and procedures, in order to understand tasks needed to be carried out, according to function’s policies and frameworks, as well as to ensure alignment and compliance with legal regulations and with BOD’s overall direction, standards and governance
• Perform complex activities for the process of setting detailed action plan, work processes and activities regarding IT goods and services in order to develop periodic and systematic process and ensure work effectiveness of the function
• Perform key administrative activities, including development of contracts, relevant documents and reports related to IT goods, equipment, and services, to ensure that accurate and complete information is organized, comply with rules and regulations, and available for relevant parties in a timely manner
• Conduct high-level price analysis and evaluation model as well as supplier and vendor performance evaluation, in order to ensure optimization of IT sourcing and procurement benefits as well as to ensure compliance with criteria, standards and reliable sources of supplies
• Coordinate key activities with relevant functions for identifying specification of IT goods and services in order to get requirement and ensure accuracy of purchasing order
• Review key information and database on IT goods, equipment, and services to ensure that accurate, complete, and relevant information is provided in a timely manner
• Perform activities in addressing key issues regarding IT goods, equipment, and services, as required by higher level, in order to meet service agreement level
• Perform key acitivities in the process of loss and claim for IT goods and services in order to protect company’s interest and minimize loss
• Perform key activities in the process of verifying received IT goods and services in order to ensure that the goods and services are in good conditions and/ or aligned with quantity and specification stated in purchasing orders
• Maintain good relationship with suppliers and vendors in order to ensure smooth process of procurement and to maximize benefits of the organization
• Perform complex activities to track, monitor, evaluate and periodically review the overall processes of IT sourcing operations, as well as the overall processes of coordinating guidelines to relevant functions, in order to identify improvement opportunities, to ensure optimization of the operation
• Perform in-depth analysis on benchmarking organizations in order to adopt market best practices into organization
• Provide guidance and direction to junior members, decide on the methodologies and techniques to be used, identify risks and determine how to approach and complete tasks, in order to support junior members and successfully achieve targets
• Ensure that one own area of assignments and contributions are appropriate to meet organization needs while pursuing improved performance
• Identify and respond appropriately to patterned issues regarding corporate communication in order to ensure that current issues are efficiently dealt with to support operational excellence
• Continuously update oneself with changes in related trend, which affect tools, processes, systems, and frameworks relevant to the role, in order to maintain knowledge levels required to perform complicated tasks
• Collaborate with other departments/teams to facilitate analysis and identify process improvement opportunities
• Assist senior members in advising or educating management and set objectives and direction, in regards to own area of expertise, in order to support management in decision making processes
• Support senior members in activities that facilitate participation in business planning process and proactively identify opportunities to advance the success of the business
• Be accountable for other certain works as assigned from immediate superior level

Education

• Bachelor’s degree in business administration, Procurement, Information Technology, or a related field.

Experience

• 4+ years of experience in IT sourcing, procurement, or vendor management roles.
• Proven track record of managing complex IT procurement projects and contracts.
• Strong understanding of IT systems, software licensing, hardware procurement, and cloud services.
• Proficiency in procurement tools and systems.
• Knowledge of IT service management and cybersecurity standards is a plus.

Key Skillsets (3-5 skillsets)

• Negotiation Skill
• Strategic Thinking
• Vendor Relationship Management
• Cost Efficiency and Process Optimization
• Problem-solving
• Project Management
• Cross-Functional Collaboration and Communication
• Technology Awareness