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Job Purpose

The job of a Senior Officer, Receptionist & Admin Support, is to provide administrative support to all employees within an organization. This typically involves maintaining reception area, greeting & directing visitors into the office, answering phone calls, sorting & distributing mail, customer service, filling & maintaining documents, assisting office supplies (pantry & stationery), supporting domestic courier services (MGL).  Perform quarterly PO, PR & GRN submission for Office printer Toner, Stationery & Pantry items. Manage office petty cash & refreshment arrangement. The primary goal is to ensure the smooth operation of the reception area, support the Administration team to enable them to focus on their core responsibilities efficiently and effectively.

Job Responsibilities

• Greeting and welcome visitors entering the office, determine the nature and purpose of visit, direct or escort them to specific destinations.
• Collect, sort, distribute and prepare mail and messages in the reception front desk.
• Provide logistic support sending documents and packages for HQ office and regional offices through domestic courier services such as MGL.
• Manage monthly usage of office pantry & stationery items. (Daily, monthly and quarterly usage of items, preparation of quarterly order)
• Perform quarterly PO, PR & GRN submission for AML services. (Office printer Toner, Stationery & Pantry)
• Manage office petty cash & refreshment arrangement.

• Bachelor’s degree or equivalent experience in administration or a related field.
• Support the team with positive attitude & excellent communication skills with an officer role or similar role in 2 years’ experience.
• Perform strong organization & time management skills.
• Ability to work as part of a team.
• Maintain accurate records & documentation.
• To provide logistic service assistance