Procurement

• Collect quotations for the purchase of items for all branches and the Head Office (HQ).
• Verify insurance quotations for all branches and HQ in coordination with the Group Procurement Manager.
• Present new item purchases, insurance renewals, and office cleaning services to the Management Committee for approval.
• Coordinate with the Finance Department to check the budget for each purchase and prepare the necessary documents for the payment process.
• Request payment approvals in accordance with the Finance and Procurement policies.
• Prepare contracts for the purchase of staff benefit items and ensure that all required signatures are obtained.
• Maintain and verify the asset and inventory lists for all branch offices and HQ on a monthly basis.
• Manage the purchase and inventory control of stationery and kitchen supplies for HQ.

Administration & Vehicle Management

• Handle the office car hiring process and manage ferry transportation for staff.
• Prepare contracts for new and renewal car hire agreements, including necessary stamp duties.
• Monitor mileage and fuel usage for HQ vehicles.
• Prepare payments for car hire and fuel expenses.
• Assist in arranging transportation, accommodation, and logistics for management field visits.
• Coordinate car, flight, and hotel arrangements for staff in line with management approval.
• Arrange and prepare meeting rooms as required.
• Deliver staff benefit items, manage asset transfers, and verify stock updates from branch offices.
• Arrange monthly ferry services for HQ staff and process related payments.
• Ensure the safe delivery of office letters, materials, and inventory items to branch offices.
• Provide timely updates and alerts to staff on transport and safety-related issues.

• Bachelor’s degree or equivalent qualification.
• Minimum of 2 years of relevant work experience in administration, procurement, or logistics.
• Good understanding of office management procedures and related policies.
• Strong analytical and problem-solving skills.
• Basic knowledge of negotiation and vendor coordination would be an advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work effectively under pressure.
• Good communication and interpersonal skills, with a collaborative team spirit.