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Position Summary

The Activities Executive is tasked with overseeing the procurement, cost management, inventory tracking, and distribution of materials needed for Kids&Us activities and operational functions. This position ensures that purchase requests are processed accurately and efficiently, coordinates with vendors, and upholds financial and procedural compliance to support seamless activity execution across centers.

Key Responsibilities

1. Activity Planning and Execution (50%)

• Collaborate in the development of monthly activity and decoration themes for schools.
• Conduct vendor sourcing, cost assessments, and purchase materials aligned with the monthly activity plan.
• Coordinate with vendors on order management, delivery schedules, and issue resolution.
• Allocate and distribute activity materials to centers on a weekly and monthly basis to ensure timely availability.
• Accurately allocate costs for all materials procured.

2. Kids&Us Product Inventory Management (20%)

• Store and organize materials in compliance with company policies.
• Distribute materials to students and teachers according to SOPs, including new school year preparations.
• Oversee procurement for centers by replacing outdated items and acquiring materials for new locations.
• Monitor orders and communication from Spain to ensure accurate and timely inventory management.
• Prepare and submit monthly export and usage reports for the Finance Team.

3. Reporting and Documentation (20%)

• Prepare and submit purchase requests, obtain necessary approvals, and issue purchase orders following internal procedures.
• Submit all purchase receipts and ensure monthly payments are processed on time.
• Compile and submit invoices, delivery receipts, and all relevant payment documentation to Accounts Payable.

4. Event and Ad Hoc Support (10%)

• Assist in event preparations, such as the Kickoff parties and the Graduation ceremonies, including PR processing, vendor coordination, and handling payments and invoices.
• Support additional ad hoc tasks or projects related to activity execution as directed by the Activities Manager.

Job requirements:

• Must be graduated in bachelor or related field.
• New graduated and freshers are welcome and minimum 6-month experiences are more preferable.
• Must be able to visit all the Kids&Us campus.