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1. Office Administration & Facilities Management

• Oversee daily office administration and operational support activities.
• Ensure office facilities, equipment, utilities, and workplace environment are properly maintained.
• Coordinate office maintenance, repairs, and annual maintenance contracts.
• Support workplace setup and new employee facility arrangements.

2. Cost Control & Budget Management

• Support budget planning and expense monitoring for administrative operations.
• Control operational expenses and ensure cost-effective utilization of resources.
• Manage utility billing processes including meter, phone, internet, and office-related services.
• Support cost-saving initiatives and operational efficiency improvements.

3. Asset & Equipment Management

• Maintain asset registration, tagging, coding, and tracking systems.
• Coordinate asset maintenance, movement, stock taking, and disposal processes.
• Monitor office equipment lifecycle management and inventory accuracy.
• Support asset management system updates and documentation.

4. Vendor & Service Management

• Coordinate vendor sourcing, evaluation, and service provider management.
• Support contract negotiation and service agreement administration.
• Monitor vendor performance and service level agreements (SLA).
• Coordinate cleaning, pest control, maintenance, and outsourced services.

5. Procurement & Inventory Coordination

• Support purchasing operations for office supplies and operational materials.
• Compare quotations and ensure cost-effective procurement practices.
• Monitor inventory levels of office consumables and current assets.
• Conduct periodic stock checking and inventory reporting.

6. Transport & Logistics Coordination

• Coordinate transportation arrangements and operational logistics support.
• Monitor fuel usage and transportation-related records.
• Support vehicle coordination, route management, and operational scheduling.

7. Security, Safety & Compliance

• Coordinate workplace safety and security activities.
• Support CCTV monitoring, fire safety readiness, and emergency handling procedures.
• Coordinate security guard supervision and workplace safety practices.
• Ensure compliance with company policies, licenses, permits, and government regulations.

8. Documentation & Record Management

• Maintain systematic filing, documentation, and record retention systems.
• Manage contracts, administrative records, and office documentation accurately.
• Ensure confidentiality and proper control of company records.

9. Housekeeping & Workplace Hygiene

• Coordinate office cleanliness, housekeeping schedules, and hygiene standards.
• Monitor waste management and workplace sanitation practices.
• Coordinate pest control and facility cleanliness programs.

10. Event & General Administrative Support

• Coordinate meetings, staff events, travel arrangements, and accommodation bookings.
• Support employee welfare administration including uniforms and office support items.
• Assist in hostel management, insurance coordination, and general administrative activities.

• Bachelor’s degree in Business Administration, Management, or related field.
• Diploma or certificate in Administration or Management is an advantage.
• Minimum (3–5) years of experience in administration, office operations, or related functions.
• Experience in retail, trading, manufacturing, or service organizations is preferred.
• Strong experience in office coordination, vendor management, and administration processes.
• Able to manage multiple administrative tasks efficiently and systematically.
• Strong capability to coordinate with departments, vendors, and external stakeholders.
• Capable of managing deadlines and prioritizing responsibilities efficiently.
• Strong understanding of cost control and efficient resource utilization.