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PURPOSE OF THE JOB

Responsible for managing office administration, facilities, travel coordination, employee support services, and visa compliance for foreign employees, ensuring business continuity, operational efficiency, and a safe, well-maintained working environment that meets business and employee needs.

RESPONSIBILITES

Office Administration & Facilities Management 

• Oversee daily office operations and ensure smooth administration of Head Office facilities

• Manage service providers for security, cleaning, maintenance, catering, pest control, and other workplace services 

• Ensure office equipment, utilities, furniture, and infrastructure are properly maintained and operational 

• Coordinate office renovations, repairs, and workplace improvement projects

• Maintain office supplies, pantry items, stationery, and other workplace resources 

Travel, Accommodation & Expatriate Support 

• Arrange domestic and international travel, accommodation, and transportation for employees, Management Team members, expatriates, and visitors

• Support visa applications, work permits, MIC registrations, and related immigration documentation 

• Coordinate housing arrangements, lease agreements, and relocation support for expatriates and short-term assignees (STAs)

Administration Support & Vendor Coordination 

• Provide administrative support to Management Team members and business functions as required

• Manage office petty cash and ensure timely reconciliation and reporting 

• Coordinate vendor selection, quotations, contracts, service agreements, and invoice processing 

• Maintain strong relationships with building management, travel agencies, fleet suppliers, and other service providers 

Documentation, Procurement & Reporting 

• Maintain administrative records, contracts, licenses, agreements, and supplier documentation

• Prepare reports related to office operations, fleet management, travel expenses, and facilities management 

• Process Purchase Requisitions (PRs), Purchase Orders (POs), Goods Receipts (GRs), and related procurement transactions in company systems 

• Coordinate with Procurement, Finance, and vendors to ensure timely purchasing, invoice processing, and payment completion

• Maintain accurate records of procurement documents, service contracts, and vendor agreements 

REQUIREMENTS 

Education & Experience 

• Bachelor Degree, preferably with Business Administration background

• Min 3 years of relevant experience in similar roles 

Requirements 

• Communication and influencing skills, in person and in writing

• Analytical and problem-solving skills 

• Decision-making 

• The ability to lead and manage teams and projects 

• Team working 

• Attention to detail but also the ability to see the implications for the bigger picture

• Customer service 

• Empathy 

• Organization, time management, prioritizing and the ability to handle a complex, varied workload

• A good knowledge of Microsoft Office tools 

• Myanmar Language in a must 

• Fluency in English, both verbal and written required