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Administration Management

• Assist in planning, organizing, and managing daily administrative operations.
• Develop and implement administrative policies and procedures.
• Coordinate office maintenance, housekeeping, security, and facility management.
• Manage office supplies, equipment, and asset inventories.
• Oversee travel arrangements, accommodation bookings, and employee logistics.
• Support company events, meetings, and corporate functions.
• Maintain administrative records, contracts, and documentation.

Vehicle & Fleet Management

• Manage the company's fleet of vehicles, including cars, vans, and commercial vehicles.
• Ensure vehicle registration, insurance, road tax, and permits are current.
• Monitor vehicle maintenance schedules, repairs, and servicing.
• Track vehicle utilization, mileage, fuel consumption, and operating costs.
• Coordinate driver assignments and transportation requests.
• Maintain vehicle logs and compliance records.
• Investigate vehicle incidents, accidents, and insurance claims.
• Ensure compliance with transportation regulations and company safety policies.
• Identify opportunities to improve fleet efficiency and reduce operating costs.

Vendor & Contract Management

• Liaise with external vendors, contractors, and service providers.
• Negotiate service agreements and monitor vendor performance.
• Process administrative and fleet-related invoices and payments.
• Ensure service-level agreements are met.

Team Supervision

• Supervise administrative staff, drivers, and support personnel.
• Conduct performance evaluations and provide coaching.
• Manage work schedules and resource allocation.

Compliance & Reporting

• Ensure compliance with company policies, health and safety regulations, and transportation laws.
• Prepare monthly administrative and fleet management reports.
• Monitor budgets and expenditure for administration and vehicle operations.
• Support audits and compliance reviews.

• Bachelor's degree or Diploma in Business Administration, Management, Logistics, or related field.
• 5–8 years of administrative experience, including fleet/vehicle management.
• Experience supervising administrative staff and drivers.
• Knowledge of vehicle maintenance, insurance, and transportation regulations.
• Proficiency in Microsoft Office and fleet management systems.