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Key Responsibilities

A. Human Resources Management

Recruitment & Selection

• Manage manpower requisition and recruitment processes.
• Coordinate job advertisements, candidate sourcing, interviews, and selection.
• Conduct reference and background checks.
• Prepare employment contracts and appointment letters.
• Manage onboarding and orientation programs.

Employee Relations

• Maintain positive employee relations and workplace discipline.
• Handle employee grievances and disciplinary matters.
• Ensure compliance with company policies and labor laws.
• Conduct employee counseling when required.

Performance Management

• Coordinate probation and annual performance evaluations.
• Monitor KPI and performance review processes.
• Support managers in performance improvement plans.

Compensation & Benefits

• Review payroll inputs and attendance records.
• Administer employee benefits, allowances, and insurance.
• Monitor leave management and employee records.

Training & Development

• Identify training needs and prepare annual training plans.
• Coordinate internal and external training programs.
• Evaluate training effectiveness and maintain training records.

HR Administration

• Maintain employee personal files and HR database.
• Prepare monthly HR reports and manpower reports.
• Update HR policies, procedures, and employee handbook.

B. Administration Management

Office Administration

• Manage office facilities, maintenance, and utilities.
• Supervise office support staff and transportation services.
• Monitor office assets and inventory.
• Ensure proper filing and document control systems.

Procurement & Vendor Management

• Coordinate office purchases and service contracts.
• Maintain relationships with vendors and service providers.
• Monitor office expenses and budgets.

Health, Safety & Security

• Ensure workplace safety and security compliance.
• Coordinate emergency response and safety programs.
• Monitor security guards and safety procedures.

Government & Regulatory Compliance

• Liaise with government offices and authorities.
• Manage company licenses, registrations, and renewals.
• Ensure compliance with labor regulations and statutory requirements.

C. Management & Reporting

• Prepare monthly HR and Administration reports.
• Analyze workforce data and recommend improvements.
• Participate in management meetings.
• Support organizational development initiatives.
• Perform other duties assigned by management.

Education

• Bachelor's Degree in Human Resources Management, Business Administration, Management, or related field.
• HR Diploma, HR Certification, MBA, or related professional qualifications are preferred.

Experience

• Minimum 5 years of experience in Administration and Human Resources.
• At least 2 years in a supervisory or leadership role.
• Experience in recruitment, payroll, employee relations, and administration management.