Reported successfully

Job Description – Assistant Admin Manager

Position Overview

The Assistant Admin Manager supports the Department Head in ensuring smooth office operations and effective resource management. This role focuses on administration tasks, including office management and vendor/budget control, without HR-related functions.

Key Responsibilities

Office Management

• Assist in managing daily office administration and workflow efficiency

• Supervise office supplies, stationery, and equipment inventory control

• Coordinate office maintenance, repairs, and facility management

• Handle correspondence, filing systems, and document organization

• Organize meetings, prepare agendas, and maintain records

• Provide logistical support for office events and travel arrangements

• Must be able to enter and exit government offices

Budget & Vendor Management

• Liaise with vendors, contractors, and service providers for office-related needs

• Monitor administrative expenses and support budget planning

• Negotiate with suppliers to ensure cost-effective procurement

• Track office-related expenditures and prepare expense reports

• Ensure compliance with company policies and administrative procedures

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field

• Minimum of 2–3 years of experience in office administration or management support

• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)

• Strong organizational and multitasking skills

• Excellent communication and coordination abilities

• Problem-solving and decision-making skills

Competencies

• Organizational & Planning Skills

• Communication & Coordination

• Vendor & Resource Management

• Budget Monitoring & Cost Control

• Time Management

• Confidentiality & Integrity