Job Function:    

Executive Assistant provides high-level administrative support to Executive Director, managing schedules, travel, and communications while maintaining confidentiality and ensuring smooth coordination with internal and external stakeholders.

Key Responsibilities:

• Manage Executive Director’s calendar, appointments, meetings, and travel arrangements to ensure efficient use of time and resources, while prioritizing conflicting demands.
• Screen and prioritize incoming calls, emails, and other correspondence, responding on behalf of Executive Director.
• Organize documents, prepare and present reports, presentations for executive meetings, board meetings, and external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between executives and internal/external stakeholders, representing the company's interests and maintaining relationships with key partners, and managing communications effectively and professionally.
• Conduct research and compile information as needed for various projects and initiatives.
• Lead special projects assigned by Executive Director, coordinating with cross-functional teams to ensure timely completion.
• Identify and implement process improvements and operational efficiencies to drive organizational effectiveness.
• Support administrative tasks such as expense claims, payment vouchers, and document submissions.
• Responsible for office maintenance, renovation, and facility-related arrangements.
• Organize monthly office gatherings, events, and celebrations.
• Provide administrative and logistical support for training sessions, company activities, and corporate events.
• Coordinate and manage domestic and international travel arrangements, including flights, car tickets, and accommodations for Directors and Director’s relations and friends, ensuring seamless travel experiences.
• Handle Myanmar visa extensions, Form C submissions, and other related documentation for expatriate staff.
• Responsible for supplies and cleaning arrangements for the Director’s accommodation.
• Responsible for arranging festival gifts and providing support to personal and business partners.
• Assist with both professional and personal projects as assigned by Executive Director.
• Support personal tasks as needed, including shopping, meal planning, and household management.

Experience: 

• Experienced in organizing and managing corporate events, including logistics, budgeting, and on-site coordination.
• Strong background in managing executive schedules, meetings, and travel arrangements.

Skills:  

• Proven ability to handle sensitive information with discretion and integrity.
• Familiar with office software (e.g., Microsoft Office Suite, Google Workspace) and various communication and project management tools
• Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Excellent organizational, multitasking, and time management abilities.