Role Purpose

The Executive Assistant provides high-quality administrative and coordination support to C-Suite members, ensuring efficient day-to-day operations of the executive office. This mid-level role requires a strong professional presence, excellent interpersonal skills, and a high level of attention to detail, while working with moderate autonomy and sound judgment.

Job Responsibilities

Executive & Administrative Support

• Manage executives’ calendars, schedules, meetings, travel arrangements, and expense claims with accuracy and efficiency.
• Act as a professional liaison between C-Suite members and internal/external stakeholders.
• Screen, prioritize, and handle correspondence, emails, and calls on behalf of executives.

Meeting & Documentation Support

• Prepare meeting agendas, presentations, reports, and briefing materials with strong attention to detail.
• Take minutes during meetings, track action items, and follow up on deliverables.
• Maintain organized and confidential executive records and documentation.

Coordination & Communication

• Coordinate cross-functional meetings and activities involving senior leadership.
• Support executive committees, management meetings, and leadership forums.
• Communicate clearly and professionally with stakeholders at all levels.

Operational Support

• Anticipate routine executive needs and proactively address administrative matters.
• Assist with assigned projects, tasks and executive initiatives.
• Contribute to continuous improvement of executive assistant processes and workflows.

Education & Special Training

• Bachelor’s degree in Business Administration, Management, or a related field.

Experience

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management
• Experience in a corporate or professional services environment preferred

Knowledge & Skills

• Strong professional presence with the ability to engage confidently with senior leaders
• Excellent interpersonal and communication skills (written and verbal)
• High attention to detail and commitment to accuracy
• Strong organizational and time-management skills
• Ability to handle sensitive information with discretion and confidentiality
• Problem-solving mindset with the ability to work independently on routine matters
• Proficiency in Microsoft Office and digital collaboration tools

Personal Attributes

• Professional, polished, and composed behavior
• Reliable, proactive, and well-organized
• Adaptable and able to manage multiple priorities
• Strong sense of accountability and teamwork

Languages

• Excellent verbal and written communication skills in both English and Myanmar.