Job brief

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

• Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
• Synthesize information and set up work schedule for the CEO; announce the work schedule to relevant   individuals/departments.
• Arrange work schedule, meeting schedule, business trips for the CEO; record and summarize the content of meetings for the CEO to serve the management and operation purpose;
•  Receive, classify, arrange and process information and documents sent to the CEO quickly, promptly and accurately;
• Ability to communicate effectively with internal leaders and employees as well as with outside organizations and clients;
• Other tasks assigned by the CEO.
• T-ranslation a variety of documents including office memo, meeting minute, legal, research and commercial issues
• Avoid conflict of interest roles and business with the Association. Financial Expectations
• Typing, compiling and preparing reports, presentations and correspondence
• Managing diaries, organizing meetings and appointments often controlling access to the manager/executive Preparation of the department meeting.
• The Board is expected to provide revenue-generating contributions towards fundraising activities of the Association. Often these revenues are generated through auctions at conferences (silent and live). Board members are expected to solicit donations and contributions for these fundraising events.

• Any graduate, Diploma or certification in Secretarial Course would be considered an advantage
• Business Knowledge must be strong, Good knowledge of office management systems and procedures
• Proficiency in English language (Chinese More Prefer)
• Outstanding organizational and time management skills
• Multi-tasking, able to work under pressure
• Excellent verbal and written communications skills & Presentation skills
• Discretion and confidentiality