We are looking for a bright, organized, and proactive Junior Secretary to join our team and become the backbone of our daily office operations. This is an excellent entry-level opportunity for someone eager to develop professional administrative skills, support a talented team, and build a career in a fast-paced environment. You will work closely with CEO's Secretary to ensure smooth and efficient workflow.

What You'll Do (Key Responsibilities):

• Provide comprehensive administrative support including managing calendars, scheduling meetings, and arranging travel.

• Handle incoming calls and emails, responding promptly and directing inquiries appropriately.

• Prepare, format, and proofread documents, reports, presentations, and correspondence.

• Maintain an organized and efficient filing system (both digital and physical).

• Assist with office management tasks such as ordering supplies, coordinating deliveries, and ensuring the office environment is tidy.

• Support meeting preparation by organizing agendas, taking minutes, and arranging refreshments.

• Assist with basic data entry and maintaining spreadsheets.

• Greet visitors and clients, providing a warm and professional first impression.

• Work on special projects and provide ad-hoc support to the team as needed.

• Education: Any Bachelor's degree with a diploma or certification in Office Administration, Business, or a related field is a plus.

• Tech-Savvy: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Organizational Skills: Exceptional ability to prioritize tasks, manage time effectively, and maintain attention to detail.

• Communication: Excellent written and verbal communication skills. A professional and friendly phone manner is essential.

• Initiative: A proactive "can-do" attitude, eagerness to learn, and the ability to work both independently and as part of a team.

• Discretion: Ability to handle confidential information with integrity.

• Language: Fluency in English/Chinese required.