Reported successfully

Roles & Responsibilities

1. Project Planning, Support & Monitoring

• Support the planning, coordination, and execution of projects across MDG and its business units.

• Monitor and track project progress against approved timelines, milestones, deliverables, and objectives.

• Collect and consolidate project updates from project owners and respective teams.

• Maintain project plans, action logs, issue trackers, dashboards, and other project documentation.

• Follow up regularly with project owners to ensure timely completion of assigned activities.

• Identify project delays, risks, and issues and escalate them to the relevant stakeholders.

2. Cross-Functional Coordination

• Act as a coordination point between project teams, business units, and support functions.

• Coordinate with relevant departments to manage project dependencies and ensure smooth execution.

• Facilitate effective communication and information flow among project stakeholders.

• Coordinate project meetings, workshops, and review sessions.

• Prepare meeting minutes and track agreed action items through to completion.

• Follow up with responsible persons to ensure action items are completed within the agreed timelines.

3. Project Reporting & Performance Monitoring

• Collect and consolidate project status updates, timelines, risks, issues, budgets, and key performance indicators.

• Prepare regular project status reports, dashboards, presentations, and management summaries.

• Monitor project performance against agreed objectives, milestones, and KPIs.

• Provide timely visibility to management regarding project progress, risks, issues, and required actions.

• Ensure project reports and records are accurate, complete, and consistently maintained.

4. Project Operations & Business Support

• Coordinate with relevant functions such as Procurement, Finance, R&D, IT, HR, Admin, and other departments to support project requirements.

• Follow up on operational dependencies that may affect project timelines or deliverables.

• Support project teams in coordinating resources, materials, documentation, and other operational requirements.

• Assist in resolving cross-functional issues and escalate matters that require management attention.

• Support the implementation of projects across different business units in accordance with agreed plans and requirements.

5. PMO Governance & Process Improvement

• Support the implementation and continuous improvement of PMO processes, tools, templates, and reporting standards.

• Ensure projects follow established PMO processes, documentation requirements, and governance standards.

• Promote consistent project planning, monitoring, reporting, and documentation practices across business units.

• Identify opportunities to improve project management efficiency, tracking, communication, and coordination.

• Support the development and standardization of project management tools, templates, and best practices.

• Maintain a centralized and up-to-date record of project information for management review and decision-making.

Key Competencies & Skills

1. Project Coordination & Organization

• Ability to manage multiple tasks, projects, and deadlines effectively.

• Strong planning, coordination, and follow-up skills.

• Detail-oriented with a structured and organized working style.

2. Communication & Stakeholder Management

• Clear, professional, and effective communication skills.

• Ability to coordinate and collaborate effectively across different teams and business units.

• Good listening, documentation, and meeting coordination skills.

3. Analytical Thinking

• Ability to understand and analyze project data, reports, and performance updates.

• Ability to identify issues, risks, and potential delays at an early stage.

• Ability to convert data and project information into clear and practical insights.

4. Ownership & Accountability

• Takes ownership and responsibility for assigned tasks and deliverables.

• Strong follow-up skills with a commitment to seeing tasks through to completion.

• Ensures accuracy and timeliness of project reports, updates, and documentation.

5. Tools & System Proficiency

• Proficient in Microsoft Excel, PowerPoint, and other reporting tools.

• Familiarity with project management and tracking tools such as Jira, Microsoft Project, or similar platforms.

• Ability to learn and adapt to new systems and project management tools.