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Position Summary: The Procurement & Regulatory Executive is responsible for managing procurement activities, regulatory affairs, and operational coordination to support the organization's business objectives. The role works closely with internal departments, suppliers, regulatory authorities, and external stakeholders to ensure efficient procurement operations, regulatory compliance, and the successful execution of business initiatives. The position also provides cross-functional support for new product launches, operational projects, and other strategic initiatives assigned by management.

Key Responsibilities: 

Procurement Management

• Manage the end-to-end procurement process, from sourcing to purchase order issuance and delivery.
• Source, evaluate, and select suppliers in accordance with company procurement policies and business requirements.
• Obtain quotations, compare pricing, negotiate commercial terms, and recommend the most suitable suppliers.
• Prepare purchase orders, contracts, and procurement documentation in compliance with company procedures.
• Monitor purchase orders to ensure timely delivery and resolve any supply or delivery issues.
• Ensure purchased goods and services meet the required quality, specifications, and delivery schedules.
• Coordinate with suppliers regarding pricing, lead times, product availability, and order status.
• Develop and maintain strong relationships with existing and potential suppliers.

Regulatory Affairs

• Prepare, compile, and submit product registration dossiers and supporting documentation to the relevant regulatory authorities, including FDA.
• Ensure timely renewal and maintenance of product registrations, trademarks, barcodes and licenses.
• Liaise with regulatory authorities, government agencies, testing laboratories, and certification bodies to ensure compliance with applicable regulatory requirements.
• Maintain accurate and up-to-date regulatory documentation and support internal and external audits or inspections.
• Review product packaging, labelling, promotional materials, and supporting documentation to ensure compliance with applicable regulatory requirements.
• Monitor changes in local regulations, industry standards, and regulatory requirements, and communicate their impact to relevant stakeholders.
• Prepare regulatory status reports, identify compliance risks, and recommend appropriate corrective or preventive actions.

Coordination & Administration

• Coordinate with internal departments to support operational requirements and business initiatives.
• Support new product launches, procurement activities, projects, company events, and other cross-functional initiatives requiring procurement or regulatory coordination.
• Maintain organized procurement and regulatory records, contracts, licenses, and supporting documentation in accordance with document control requirements.
• Ensure procurement activities comply with company policies, financial controls, and audit requirements.
• Prepare reports and other documentation as requested by management.
• Participate in process improvement initiatives to enhance operational efficiency.
• Perform other procurement, regulatory, and administrative duties as assigned.

• Bachelor’s degree in a relevant field.
• Minimum 2–3 years of experience in procurement, supply chain, regulatory affairs, or a related field.
• Knowledge of procurement processes, supplier management, and purchasing practices.
• Basic understanding of regulatory compliance processes is an advantage.
• Strong negotiation, analytical, problem-solving, and communication skills.
• Proficient in Microsoft Office.
• Well-organized, detail-oriented, and able to meet deadlines.
• Professional, accountable, and a strong team player.