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Job Summary

To manage the procurement of goods and services required by the company, ensuring the best quality, competitive pricing, timely delivery, and compliance with company procurement policies and procedures.

Purchasing and Procurement

• Receive and review purchase requisitions from relevant departments.
• Source suppliers and obtain quotations for required goods and services.
• Compare prices, quality, payment terms, and delivery schedules.
• .Ensure all purchases comply with company policies and approved budgets.
• Follow up with suppliers to ensure timely delivery of goods and services.

Supplier Management

• Identify, evaluate, and develop relationships with new and existing suppliers.
• Negotiate prices, payment terms, and delivery conditions.
• Maintain an updated supplier database and records.
• Monitor supplier performance in terms of quality, pricing, and delivery.
• Resolve supplier-related issues, including delays, incorrect deliveries, and quality concerns.

Documentation and Reporting

• Maintain accurate procurement records, including quotations, purchase orders, invoices, and delivery documents.
• Prepare procurement reports and purchasing summaries.
• Track purchase orders and monitor outstanding deliveries.
• Ensure proper documentation for audits and internal controls.
• Coordinate with the Finance Department regarding invoices, payments, and supplier statements.

• Bachelor’s degree or diploma in Business Administration, Supply Chain Management, Logistics, or a related field.
• Previous experience in procurement, purchasing, or supply chain operations.
• Knowledge of purchasing procedures and supplier negotiation.
• Proficiency in Microsoft Excel, Word, and email communication.
• Experience using ERP systems is an advantage.
• Good analytical, organizational, and problem-solving skills.
• Strong communication and negotiation skills.
• High attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Honesty, integrity, and a strong sense of responsibility.