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JOB PURPOSE

To assist the Administration Manager in overseeing day-to-day factory facility operations, security enforcement, store management, HSE compliance, and government agency liaison. The Deputy/Assistant Manager will directly supervise site-level staff, ensure workplace cleanliness, maintain emergency preparedness, and manage vendor/contractor relations to maintain a smooth and compliant operational environment.

KEY ROLES & RESPONSIBILITIES

1. Government Relations & Licensing Management

• Government & Local Liaison: Maintain active coordination with local administrative offices, Industrial Zone Committees, and relevant government bodies (e.g., Fire Services, Immigration) under the guidance of the Admin Manager.

• Permits & Licenses Renewal: Assist in tracking, preparing documentation, and executing timely renewals for factory operating licenses, business permits, industrial zone permits, fire safety licenses, and statutory clearances.

2. Purchasing, Store & Asset Operations

• General Purchasing & Procurement: Oversee the procurement of office stationery, furniture, IT consumables, electrical/electronic items, and cleaning supplies to ensure quality and cost-efficiency.

• Store & Inventory Control: Supervise store operations, including proper recording of incoming/outgoing goods, stock issuance, and conducting monthly store inventory audits.

• Uniform & HSE Supplies: Manage the requisition, storage, and issuance of staff uniforms and Personal Protective Equipment (PPE/HSE items such as safety shoes, helmets, and gloves). Ensure return of items upon staff exit.

3. Front Office, Facilities & Environmental Maintenance

• Reception & Front Office Supervision: Direct reception staff to ensure professional welcoming and handling of visitors, customers, and business partners. Oversee incoming calls, mail, and courier/parcel logistics.

• Workplace Cleanliness & Gardening: Routinely inspect factory floor offices, public areas, and grounds to maintain strict cleanliness. Supervise landscaping and gardening teams to ensure a clean, green, and well-maintained factory environment.

• Repair & Maintenance Supervision: Oversee routine servicing and repair of air conditioning units, office equipment, and facilities. Coordinate directly with external technicians and service vendors.

4. Security, Fire Safety & Emergency Preparedness

• Security & Gate Control: Directly manage the factory Security Guard team. Enforce strict gate control protocols regarding the entry/exit of personnel (staff/visitors) and vehicles (cargo trucks/private cars). Monitor CCTV operations and control rooms.

• Fire Safety Management: Inspect fire extinguishers, water pumps, and fire-fighting systems regularly to ensure 100% operational readiness. Coordinate regular fire drills for factory staff and keep emergency exit routes clear at all times.

5. Hostel & Dormitory Management

• Accommodation & Rules Enforcement: Assign living quarters to eligible employees and strictly enforce hostel rules, curfew timings, and access protocols.

• Hostel Asset & Housekeeping: Maintain the hostel furniture inventory (beds, mattresses, lockers, fans) and oversee housekeeping staff to ensure common areas, restrooms, and surroundings remain clean and sanitary

1. Education & Experience

• Education: Bachelor’s Degree in Business Administration, Public Administration, or related fields. Diplomas in Administration or Facility Management are an advantage.

• Experience:

  • Minimum 3–5 years of progressive experience in Factory/Industrial Site Administration.

  • Background in Plastics Manufacturing or heavy manufacturing facilities is highly preferred.

  • At least 2 years in a supervisory role (Admin Officer / Assistant Manager level).

2. Technical & Functional Skills

• Government & Regulatory Knowledge: Familiarity with Myanmar government administrative procedures, industrial zone regulations, and fire safety licensing workflows.

• Store & Facility Management: Practical experience in inventory management, general store control, PPE handling, and basic building maintenance.

• Security & HSE Protocols: Hands-on understanding of factory security operations, gate control procedures, CCTV monitoring, and fire safety equipment inspection.

• Computer Literacy: Proficiency in Microsoft Office (Excel, Word, PowerPoint) for inventory and activity reporting.

3. Key Competencies & Soft Skills

• Leadership & On-Site Supervision: Strong capability to lead, discipline, and direct operational staff (security guards, janitors, gardeners, store keepers).

• Problem-Solving & Crisis Management: Ability to react quickly and effectively during emergency situations (e.g., fire alerts, security breaches, facility breakdowns).

• Communication & Negotiation: Good interpersonal skills for dealing with government officials, local communities, contractors, and internal department heads.

• Language Proficiency: Fluent in written and spoken Myanmar; professional working knowledge of English (for documentation, emails, and reporting) is preferred.