Reported successfully

Position : Executive Assistant

Report to: CEO

Summary:

The Executive Assistant to the CEO provides comprehensive executive support, administrative management, and business development coordination to the Chief Executive Officer. This role handles fundamental executive assistant tasks, travel logistics, commercial coordination, contract administration, and project tracking. The position acts as a key operational bridge between the CEO, corporate clients, business partners, and internal teams to ensure seamless commercial execution and project progress.

Executive Support, Travel & Administration

1. Manage the CEO’s daily schedule, calendar appointments, executive calls, and confidential correspondence.
2. Coordinate all domestic and international travel arrangements for the CEO, including flights, hotel bookings, transportation, visa applications, and travel itineraries.
3. Handle routine administrative duties including expense reporting, document archiving, office supply coordination, and official gatekeeping for the CEO’s office.
4. Prepare meeting agendas, record detailed meeting minutes, and organize high-level corporate sessions and client appointments.

Commercial & Business Development Assistance

1. Support the CEO in client-facing interactions, acting as a professional point of contact for inquiries, meeting scheduling, and commercial follow-ups.
2. Assist in drafting commercial proposals, service offers, pitch decks, and business presentations under the CEO’s guidance.
3. Track ongoing business development leads, sales pipelines, and new commercial opportunities. 8. Organize and coordinate business networking events, client dinners, and partner meetings.

Contract Management & Invoicing

1. Assist in drafting, reviewing, formatting, and organizing commercial contracts, non-disclosure agreements (NDAs), and service level agreements (SLAs).
2. Liaise with the Finance team to track, prepare, and issue invoices, ensuring payment terms align with client contract agreements.
3. Maintain a centralized digital repository for all active corporate contracts, client agreements, and financial records.
4. Other ad-hoc assignments by CEO.

1.    Education: Bachelor’s Degree in Business Administration, Management, Marketing, or a related field.
2.    Experience: Minimum 3 to 5 years of experience in an Executive Assistant, Commercial Coordinator, or Business Development Support role assisting C-Suite Executives.
3.    Proficiency in contract administration, basic invoicing processes, and commercial proposal formatting. 
4.    Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and travel/visa coordination tools. 
5.    High proficiency in spoken and written English and Myanmar for corporate correspondence and client communication.
6.    Strong organizational, time-management, and multitasking capabilities with high attention to detail,
7.    Excellent interpersonal and customer-centric skills for dealing directly with clients, partners, and vendors. 
8.    Absolute integrity, discretion, and confidentiality regarding sensitive legal, commercial, and financial data.