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Job Summary

The Executive Assistant provides high-level administrative, organizational, and coordination support to the executive management team. This role is responsible for managing executive schedules, coordinating meetings, preparing reports and presentations, handling confidential information, and ensuring timely follow-up on management decisions and business activities.

The ideal candidate must demonstrate strong organizational skills, professionalism, discretion, communication abilities, and the capacity to work effectively in a fast-paced business environment.

Key Responsibilities

1. Executive Support & Administration

Manage executive calendars, appointments, meetings, and business travel arrangements.

Coordinate daily schedules and prioritize executive commitments.

Handle incoming communications, emails, and executive correspondence.

Prepare meeting agendas, minutes, presentations, and business documents.

Maintain organized executive records and confidential documents.

2. Meeting & Business Coordination

Arrange internal and external meetings with Directors, Department Heads, business partners, and stakeholders.

Prepare meeting materials and ensure relevant information is available in advance.

Record key decisions, action items, and responsibilities.

Follow up with relevant departments to ensure timely execution of management decisions.

Coordinate cross-functional activities and executive assignments.

3. Reporting & Documentation

Assist in preparing management reports, business presentations, and executive summaries.

Collect and consolidate information from various departments and business units.

Monitor deadlines and report outstanding action items.

Maintain accurate records of executive decisions and business activities.

4. Communication & Stakeholder Management

Act as a professional point of contact between the Executive Office and internal or external stakeholders.

Communicate management instructions clearly and professionally.

Support business correspondence in English and Myanmar.

Maintain professional relationships with business partners and key stakeholders.

5. Confidentiality & Professionalism

Handle sensitive business, financial, personnel, and strategic information with strict confidentiality.

Exercise sound judgment and discretion in all executive-related matters.

Perform other duties and special assignments as directed by executive management.

Qualifications & Requirements

1. Bachelor’s degree in Business Administration, Management, English, or a related field.
2. Minimum 3 years of experience in Executive Assistant, Personal Assistant, Executive Secretary, or related administrative roles.
3. Previous experience supporting senior executives or Directors is highly preferred.
4. Excellent organizational, time-management, and coordination skills.
5. Strong written and verbal communication skills in English and Myanmar.
6. Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
7. Ability to prepare professional reports, presentations, and meeting minutes.
8. Strong attention to detail and ability to manage multiple priorities.
9. High level of integrity, professionalism, and confidentiality.
10. Ability to work independently and take initiative.

Key Competencies

Executive Communication

Strategic Coordination

Time Management & Prioritization

Problem-Solving & Initiative

Professional Discretion

Stakeholder Management

Follow-Up & Execution Discipline
 

Performance Indicators (KPIs)

Executive schedule and meeting coordination accuracy.

Timely preparation of meeting materials and executive reports.

Completion rate of management action items within deadlines.

Accuracy and quality of executive documentation.

Responsiveness to executive and stakeholder requests.

Effective handling of confidential information.