We are seeking a detail-oriented and proactive Admin Executive – Transportation Section to monitoring and manage the company’s transportation operations. The ideal candidate will be responsible for coordinating vehicle movements, maintaining transportation records, ensuring compliance with safety regulations, and supporting overall administrative functions related to transportation management.

• Fleet Management: Strategically planning and managing transportation including sourcing car rental,
  Manage contracts, ferry routes, maintenance, and insurance.
• Transport Coordination: Schedule and manage transportation arrangements for employees, VPs, and visitors as needed.
• Driver Supervision: Monitor drivers' performance, ensure adherence to safety protocols, and handle driver schedules.
• Resolve any problems and complaints to maintain service quality.
• Compliance & Documentation: Maintain and update vehicle registration, insurance, and other regulatory documents.
• Vendor Coordination: Liaise with transport service providers, negotiate contracts, and manage outsourced transportation services.
• Expense & Budget Management: Track and report transportation expenses, fuel costs, and maintenance expenditures.
• Handle invoicing and payment processing for monthly rental fees, monthly rental overtime charges, and
  fuel expenses.
• Meeting: Organize weekly and monthly transportation meetings with relevant team members.
• Prepare monthly reports related to transportation activities, including rental usage, overtime hours, fuel
  consumption, and any other relevant metrics as required.
• Safety & Security: Ensure vehicles meet safety standards and implement policies to improve transportation efficiency.
• Apply for and register gate passes for vehicles.
• Administrative Support: Prepare reports, maintain logs, and support other administrative duties as required.

• 3+ years of experience in transportation management or administrative roles.
• Strong organizational and problem-solving skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Good communication skills in both written and spoken English.
• Knowledge of local transportation regulations and vehicle maintenance is a plus.
• Bachelor’s degree