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Executive & Administrative Support

• Manage and maintain complex calendars, prioritize meetings, and coordinate schedules across multiple time zones.
• Prepare agendas, take detailed notes, and follow up on action items from internal and external meetings.
• Handle confidential correspondence and communications with professionalism and discretion.
• Draft, edit, and proofread documents, presentations, and reports as needed.
• Maintain an organized, up-to-date filing system (digital and physical) for all personal and professional documents.
• Categorize and retrieve files efficiently and securely.
• Ensure sensitive and confidential information is handled with the highest level of discretion.
• Organize personal purchases, gifts, event planning, and family-related logistics.

Travel Planning & Logistics

• Handle travel arrangements including visa applications, passport renewals and other required documentation.
• Assistance with flight booking, hotels, transportation and related services if needed.
• Coordinating with hosts or event organizers for conferences, meetings, and retreats.
• Provide real-time support for any emergency changes or amendments to itinerary and urgent requests.

Representation & Coordination

• Coordinate personal donation and charitable activities by managing donation records, communications, and follow-ups.
• Attend meetings and external engagements on behalf of employer when delegated.
• Relay key information, decisions, and requests with clarity and professionalism.
• Coordinate communication and engagements related to YPO, MYANWEN and other professional or social networks that employer is involved in.

Legal & Regulatory Support

• Liaise with legal advisors and authorities as necessary.
• Assist in the preparation, organization, delivery and tracking of contracts, legal documents, and filings.
• To maintain strict confidentiality in assisting with personal legal affairs.

Expense Reimbursement & Financial Coordination

• Track and organize receipts and invoices borne by the employer to be reimbursed by company.
• To prepare the debit form and necessary documentation for personal expenses of the employer for submission to Finance Department of company.
• Maintain detailed records of submitted expenses.

Personal Development & Training

• Demonstrate a commitment to continuous learning and personal development.
• Be open and willing to attend training sessions, workshops, or courses as recommended by the employer to enhance professional skills and knowledge.

Qualifications

• Age above 25
• Strong understanding of company registration process, Myanmar Company Law, and public data sources
• Understanding of travel process, legal and regulatory coordination, and expense management.
• Written and verbal communication skills; fluency in Burmese and English.
• Proficiency in Microsoft Office and Google Workspace.
• Exceptional organization skills, attention to detail and ability to multitask effectively.
• Bachelor’s degree or equivalent.
• Professional in conduct and confident in representing the employer externally.
• Willingness to travel occasionally and work flexible hours when needed.
• Interest or experience in legal coordination, philanthropy, and personal development is a plus.