1. Purpose of the Position

The Assistant Talent Acquisition Manager is responsible for overseeing and managing the entire Talent Acquisition (TA) and Employment Services (ES) functions for KINGS Education Group. This includes recruitment, onboarding, and employee services processes, ensuring alignment with organizational policies and strategic objectives across all campuses. The role also provides advisory support to leadership on TA and ES matters to maintain consistency and compliance throughout the Group.

2. Principal Responsibilities

A. Talent Acquisition

• Develop, review, and update recruitment strategies, policies, and processes for all levels to ensure optimal outcomes and alignment across campuses.
• Ensure all recruitment activities comply with organizational structures, approved headcount, and employment budgets authorized by the Managing Director (MD).
• Verify that all required approvals are obtained through the Staff Requisition Form before initiating recruitment.
• Provide expert advice to HODs and managers on recruitment and employment matters to ensure compliance with organizational policies.
• Prepare and monitor recruitment budgets (e.g., agency fees, career fairs) and report variances to the Head of HR.
• Ensure all Job Descriptions (JDs) follow company standards and are properly documented and approved. Conduct training sessions where necessary.
• Identify and recommend appropriate sourcing channels, and support recruitment activities across campuses.
• Participate in and oversee end-to-end recruitment processes.
• Guide hiring managers on effective interviewing and assessment techniques.
• Explore and propose new assessment methods to enhance candidate evaluation.
• Lead employer branding initiatives to strengthen the Group’s position as an employer of choice.
• Advise on market trends, talent retention, and development strategies.
• Design and update recruitment-related forms and documentation.
• Prepare accruals with Finance for recruitment-related expenses and monitor against actual costs.
• Coach and develop TA team members to enhance functional capabilities.
• Consolidate and report recruitment metrics and analytics to the Head of HR, Management, and Board of Directors as required.
• Participate in recruitment interviews for managerial positions in coordination with the Head of HR and MD.
• Undertake HR projects and initiatives as assigned.

B. Employment Services

• Develop, review, and update Employment Services strategies, policies, and processes, ensuring alignment and consistency across campuses.
• Ensure accurate and up-to-date maintenance of employee data in the HR Information System (HRIS).
• Maintain strict confidentiality of all employee data in compliance with the Data Protection Act.
• Provide timely resolution to employment-related issues.
• Support budgeting, monitoring, and financial accruals for employment-related expenses.
• Share best practices in Employment Services with campus leaders to promote process efficiency.
• Oversee onboarding and offboarding procedures to ensure compliance and completeness:
  • Entry checklists for all new hires
  • Completion of medical check-ups for new staff
  • Issuance and sign-off of employment documents (Code of Conduct, NDA, Offer Letters, Employment Contracts)
  • Exit checklists for all departing staff

3. Key Interfaces

Internal:

• Managing Director
• Directors
• Head of HR / Heads of Departments (HODs)
• Managers across all campuses

External:

• Recruitment agencies
• Job candidates
• HR consultants
• Government officials and agencies

4. Required Critical Behaviors

• High integrity and professionalism
• Acts as an HR role model and ambassador
• Energetic, proactive, and self-motivated
• Strong communication and interpersonal skills (especially in English)
• Approachable, pleasant, and positive attitude
• Flexible and willing to work beyond regular hours or weekends as needed
• Willing to travel, particularly to Mandalay and other campuses
• Adaptable and quick learner with leadership potential

5. Required Key Skills (Functional / Technical)

• Strong numerical and analytical ability
• Computer literate; proficient in HR software and MS Office applications
• Excellent command of English (spoken and written)
• Strong influencing and negotiation skills
• Strategic and critical thinker
• Achievement-oriented with attention to detail

Required Qualifications & Experience

• Bachelor’s degree in Business, Education, Human Resources, Accounting, IT, or related disciplines.
• Minimum 5 years of experience in recruitment and HR operations in a managerial capacity.
• Experience in the Education industry or Education Management sector is highly preferred.