• Manage daily administrative operations of head office and branch offices.
• Ensure smooth functioning of office facilities, equipment, and utilities.
• Develop and implement administrative policies and procedures.
• Maintain asset register for office equipment, vehicles, and furniture.
• Ensure proper tracking, maintenance, and disposal of organizational assets.
• Conduct periodic asset verification and reporting.
• Oversee procurement of office supplies, equipment, and services.
• Ensure procurement follows company policy and cost efficiency.
• Manage vendor relationships and negotiate contracts.
• Manage office premises, maintenance, and security.
• Coordinate transportation and logistics for field staff and branch operations.
• Ensure office safety and compliance with workplace regulations.
• Support branch offices with administrative needs.
• Coordinate travel arrangements, meetings, and events.
• Assist management with operational administrative requirements.
• Plan, coordinate and organize organizational events such as meeting, workshops, training, staff gathering, annual trip, official ceremonies, Partner visit, and CSR activities.
• Ensure adherence to internal policies and regulatory requirements.
• Maintain proper documentation and filing systems.
• Support internal and external audits with administrative documentation.
• Supervise administrative staff such as office assistants, drivers, and support staff.
• Provide training and performance management.

Education

• Bachelor’s degree.
• Relevant Diploma or Master’s degree is an advantage.

Experience

• 5–7 years of administrative experience, preferably in microfinance, banking, or financial institutions.
• At least 4–5 years in a managerial or supervisory role.

Language Skill

• Fluent in written, listening and spoken skill.
• Professional email and report writing

Skills

• Strong organizational and administrative management skills
• Asset and facility management knowledge.
• Budget management and cost control
• Strong communication and leadership skills