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Job Description – Assistant HR and Admin Manager

Position Overview

The Assistant HR and Admin Manager supports the Department Head in ensuring smooth office operations and effective resource management. This role focuses on administration tasks, including office management and vendor/budget control, without HR-related functions.

Key Responsibilities

Assistant Admin Manager
    •    Support the Department Head in overseeing daily office operations and ensuring smooth workflow.
    •    Manage office supplies, facilities, and coordinate maintenance activities.
    •    Supervise administrative staff and ensure tasks are completed efficiently.
    •    Maintain records, documentation, and handle internal/external correspondence.
    •    Assist in budgeting, vendor coordination, and improving administrative processes.

Assistant HR Manager 
    •    Support the Department Head in implementing HR policies, procedures, and daily HR operations.
    •    Assist in recruitment processes including sourcing, interviewing, and onboarding employees.
    •    Handle employee relations, attendance, and performance management support.
    •    Maintain HR records, payroll coordination, and ensure compliance with labor laws.
    •    Support training, development programs, and overall employee engagement initiatives.

Qualifications

● Bachelor’s degree in HR, Business Administration, or a related field preferred.
● Experience in HR and administrative work, ideally in a manufacturing setting.
● Good knowledge of HR processes, office procedures, and record management.
● Strong communication, coordination, and interpersonal skills.
● Proficient in Microsoft Office, especially Word and Excel.
● Detail-oriented, organized, and able to manage multiple tasks.
● Able to maintain confidentiality and handle sensitive information professionally.

Competencies

• Organizational & Planning Skills

• Communication & Coordination

• Vendor & Resource Management

• Budget Monitoring & Cost Control

• Time Management

• Confidentiality & Integrity