Feasibility & Design Preparation

• Develop detailed project plans including milestones, timelines, and deliverables.
• Consolidate project requirements and site conditions; report to the Group PM.
• Prepare feasibility layouts, concept designs, and initial budgets.
• Coordinate closely with internal departments (ID, IT/Marketing, Exera, BUs) and external vendors for design, 3D renderings, and M&E/fire safety compliance.
• Drive stakeholder engagement and secure approvals for each project phase.
• Maintain organized records: design packages, contracts, cost trackers, and legal documentation.

Budgeting, Tendering & Contracting

• Validate cost estimates prepared during the feasibility stage.
• Work with internal teams to develop a Bill of Quantities (BOQ) covering all materials and furnishings.
• Benchmark costs with current market rates and apply value engineering.
• Manage transparent tendering processes for architects, engineers, consultants, contractors, and suppliers.
• Collaborate with the Group PM to lead vendor prequalification and tender evaluation.
• Recommend final selections via formal Office Memorandums.
• Review, finalize, and ensure timely signing of contracts, including execution and payment schedules.
• Monitor contractual milestones and manage compliance with contractual terms.

Project Management

• Obtain necessary licenses and approvals to start construction.
• Use integrated tools to control scope, cost, and timelines.
• Lead construction work according to internal standards, legal requirements, and industry best practices.
• Maintain regular communication with all stakeholders and drive cross-functional collaboration.
• Ensure project delivery aligns with specifications and contractual obligations.
• Track and validate work progress with documentation for payment processing.
• Identify risks and implement mitigation strategies proactively.

HSSE (Health, Safety, Security & Environment)

• Ensure site safety protocols are implemented and followed.
• Work closely with contractors to maintain safety, security, and environmental standards.
• Conduct inspections and incident investigations as needed.

Team & Stakeholder Management

• Supervise and mentor the Project Coordinator.
• Coordinate with ID, SS, IT/Marketing, BUs, and Finance to ensure alignment.
• Manage stakeholder meetings, resolve issues, and escalate major changes to the Group PM.

Reporting & Governance

• Oversee cost tracking, schedule monitoring, and risk assessments throughout the project lifecycle.
• Prepare concise executive reports for senior management.
• Ensure compliance with government regulations and internal governance.
• Lead post-project evaluations and share lessons learned for future improvements.

Qualifications:

• Bachelor’s Degree in Architecture, Civil Engineering, Design, or Project/Construction Management.

• Minimum 10 years of experience in project management, with at least 5 years in a supervisory capacity.

• Proven expertise in interior fit-out, M&E coordination, and construction.

• Strong proficiency in BOQ preparation, cost control, tender management, and contract execution.

• Skilled in project tools such as MS Project, MS Planner, and basic AutoCAD.

• Excellent command of English (spoken and written).

Competencies Required:

• Strong coordination and scheduling abilities

• Sound knowledge of construction practices and site management

• Document control and cost tracking

• Stakeholder engagement and vendor management

• Risk mitigation and problem-solving

• Clear, professional communication