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Key Purpose of the Job:

Daily admin test assign by management

• Prepare reporting frameworks aimed at monitoring the sales performance at individual, center or country level under the guidance of Sales Manager
• Update the reports in a timely manner at the frequency determined by Sales Manager
• Publish the reports in the appropriate channels at the time determined by Sales Manager
• The sales admin must attend and prepare meeting minutes if the sales manager requests her to join the meeting on her behalf

Training/ EC Club preparation as set by Sales Manager

• Prepare training materials and slide for training as request by Sales Manager
• Prepare power point deck for the monthly ECs Club training session
• During training, monitor and record the attendance of Education Consultants, and maintain the acknowledgment letters for training completion.
• Update ground rules as needed based on instructions from the Sales Manager
• Prepare documentation, certificate reward, materials order for sales team as needed

Administration Support

• Coordinate with Finance Business Partner to prepare the administration budget.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage the office supplies of all centers are well recorded, stored and distributed to the centers.
• Place the order for office supplies on time according to the purchasing policy and procedure.
• Make sure the orders are received correctly and in a timely manner.
• Manage the travel allowances for employee travel movement and claim back process. Make sure all claim back process with timely manner and align with travel and finance policy.
• Manage the Petty Cash and make sure it’s spent properly.
• Manage the employee facilities such as ferry, phone sim card, lift access card, employee ID card and locker assign.
• Make sure monthly bill payment (Ferry, Corporate Grab, ATOM Sim Card) of all centers and offices are submitted timely.
• Coordinate with HRBPs to arrange staff welfare events (such as kick-off, Annual Staff Party and seasonal events, etc.
• Coordinate with the facilities management team to ensure that all safety, security, and health regulations are always in place.
• Coordinate with stakeholders (such facilities management head, IT head, Direct Marketing Head, Myanmar Head of Marketing, etc.) to provide weekly/monthly billing report without failing to Head of Operation
• Prepare the overview center billing report and center expenses report and submit it to the Head of Operation according to the specific deadline.

Required Competencies

• Good organizational skills
• Keeping attention to detail and efficient problem-solving skills
• Multitasking ability
• Excellent written and verbal communication
• Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors, team members and all stakeholders
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Ability to work effectively both independently and as part of a team
• Ability to work on tight deadlines and under pressure

Technical Skills & Qualification

• Bachelor’s degree or equivalent
• Strong engagement skills and ability to perform a wide range of duties
• Proven work experience with private schools
• Excellent communication skills
• Outstanding organizational skills
• Good commence in MS offices, internet and email
• Ability to learn new technology and effectively deal with multiple priorities, functions and activities
• Must be open to receiving performance feedback and be able to react to feedback in a positive manner
• Team player