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Job Purpose

The job purpose of the Assistant Manager, Administration, is to provide end-to-end international travel arrangements for all AML Expatriates by coordinating with company authorized travel agent & MAI airline. This typically involves assisting with international travel arrangements, preparing monthly travel dashboards, Fleet management (especially - Private car, regional car, Office ferry & Grab taxi), Submitting APN payment process by system.

Job Responsibilities

• Assist with international travel arrangements inclusive of air travel, accommodation with authorized travel agent.
• Assist with issuing international air tickets directly from MAI airline. (ATOM is PSA agent of MAI)
• Support to arrange AML fleet management (Office Ferry, Grab taxi, private & regional car).
  1. Office Ferry Management – To operate & communicate with office ferry user team with different stakeholders (vendor & employees) & channels.
  2. Grab Taxi – To monitor monthly usage and grant grab access with the approval system to individual & groups of employees.
  3. Private cars for CXOs – To manage private CXOs car with vendor, user, drivers and other stakeholders
  4. Regional Car Management - To support regional cars coordinators, users team to communicate daily car operational services with different channels.
• Assist monthly travel expenses reports, travel dashboard reports to finance and respective management team.
• To support submitting APN for all Admin related services payment (vendor’s invoices (Car rental, Hotels, Services, DHL, MGL, Printing service vendors,
• Assist with all functional Ad hoc projects by organization.

• Bachelor’s degree or equivalent experience in administration or a related field.
• 5 years’ experience in travel industry providing travel services with strong organizational skills.
• Proven experience as an assistant Manager or similar role, preferably in Telcom industry.
• Perform office Fleet management (Office ferry, Grab taxi, private & regional cars)
• Excellent monthly reporting skills with the ability to communicate positive relationships and collaborate effectively with diverse stakeholders.
• Exceptional attention to detail and accuracy, coupled with strong problem-solving abilities.
• Ability to maintain professionalism, discretion, and confidentiality when handling sensitive information.