Job summary    

• Manage the Payroll processing function from end-to-end, including development of reference manuals/ guidelines and Benefits management and employee services management.
• General responsibilities             
• Process and manage all aspects of employee payroll including deductions, taxes, and benefits, ensuring accuracy and compliance.
• Ensure compliance with wages and benefits regulations, including tax laws and government reporting requirements.
• Manage to ensure 100% accuracy in monthly payroll processing.
• Checking and calculating monthly income tax and yearly fixed bonus calculation and expatriate payroll calculation.
• Preparing monthly payroll reconciliation report for monthly payroll analysis.
• Manage to arrange monthly salary payment to employee on time and supervise payroll related reporting deadline are met.
• Maintain monthly accrual report such as AVB, retention bonus and holidays accrual reports.
• Manage to collect employee’ family information update for tax relief yearly.
• Build relationships with internal stakeholders and clients to manage incoming queries and stakeholders and clients’ expectations (e.g., related to salaries, benefits, etc.)
• Review and propose improvements or enhancements to payroll processing, benchmarking industry best practices, prepare payroll update requirement (e.g., payroll system upgrades, process improvement, standardization to global requirements, tax policy change by government, etc.)
• Administer employee benefits program, such as health insurance, wellness activities, employee support activities, and employee premium.
• Preparing and assisting insurance proposal report for new insurance vendor.
• Partner with external company for the employee premium program.
• Maintain strong relationship with government offices such as labor, SSB, and tax and third-party service providers such as, payroll vendor, insurance company, and bank.
• Manage and prepare payroll audit report and tax audit report on time and answering question from Auditor if needed.
• Manage and supervise the team for SSB/ Labor inspection.
• Update new regulations, enforcement.
• Manage and supervise employee’s helpline service.
• Manage foreign employee service (work permit, health check, visa, etc.)
• Supervise and coach payroll team members to achieve team’s goals.
• Support and assist Senior Manager, PS for any requirements.

Leadership responsibilities

• Manage and oversee team’s delivery of team/function goals to drive execution against goals set
• Drive and manage learning and development of team in Payroll Management/Employment Law and DKSH behavior to achieve team/function goals
• Drive self-learning and improvement in Payroll Management/Employment Law and DKSH behavior as part of continuous learning

Functional skills and knowledge

• Demonstrate sound knowledge and understanding of the business and industry.
• Demonstrate payroll management experience in organizations with similar workforce size, including knowledge of main payroll software.
• Demonstrate sound knowledge in labor law and employment best practices.
• Demonstrate advanced statistical and analytical skills.
• Demonstrate fluency in local language and ideally in English, both written and spoken
• Demonstrate appreciation and respect for cultural sensitivities especially in cross-culture interactions.

People DNA behaviors (Leading others)

Act with purpose:

• Engage, motivate and inspire others.
• Build and maintain strong networks internally and externally.
• Apply knowledge of business and financial acumen to achieve objectives.
• Set clear expectations and check for understanding.

Care about others:

• Instill optimism and develop others’ resilience
• Build diverse and inclusive teams
• Manage conflicts constructively
• Demonstrate interpersonal savvy and situational adaptability
• Use resources in a sustainable way

Deliver with direction:

• Build high-performing teams.
• Delegate effectively and empower decision making
• Take calculated risks to make timely and effective decisions
• Lead change activities
• Role model the organization’s culture

Grow with passion:

• Give feedback and ask questions to coach, provoke reflection and grow others
• Actively support and drive employee career development
• Use an agile learning approach with others to address challenges
• Recognize and reward success
• Select best-fitting talents to meet current and future business needs
• Actively seek feedback and act on it
• Demonstrate resilience; learn from both successes and setbacks.
• Own and drive your career development

Education

• Degree in Human Resources, Business Management or similar related discipline is preferred

Work experience

• Minimum five to eight years’ experience in a similar role.
• Minimum two years’ experience in a managerial capacity.