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The HR Assistant – HR Operations provides critical administrative and operational support across the full employee lifecycle. This role ensures smooth day-to-day HR operations, maintains accurate employee data, assists with onboarding/offboarding logistics, and serves as a reliable first point of contact for employee inquiries regarding company policies and administrative procedures.

Key Responsibilities

• Assist to update employee records, HR databases, and HRIS systems to ensure data accuracy and compliance.
• Assist to Process employee transactions, including new hires, transfers, separations, and contract renewals.
• Assist the end-to-end onboarding process for new joiners (e.g., preparing welcome packages, scheduling orientation sessions, system access requests, IT assets allocation).
• Assist offboarding administrative procedures, including exit checklists, exit interview, clearance forms, and documentation.

• Assist daily attendance logs, leave records, and overtime submissions in accordance with company policy.
• Assist in compiling monthly payroll inputs (e.g., unpaid leave, allowances, overtime data, new joiner/pro-rata calculations).

• Assist to prepare standard HR documentation, such as employment contracts, confirmation letters, employment verification letters, and organizational announcements.
• Organize and maintain digital and physical employee personnel files (p-files) following data privacy guidelines.

• Assist with statutory compliance requirements, such as social security filings, labor office reporting, and contract registrations.
• Support the tracking and processing of HR department invoices and vendor payments.
• Assist with logistics and coordination for employee engagement activities, team-building events, and corporate initiatives.

• Diploma/ Certificate in Human Resources, Business Administration, Management, or a related field.
• 0–2 years of experience in HR administration or operational roles (fresh graduates with relevant internship experience in HR operations are encouraged to apply).

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Fundamental understanding of basic local labor laws, leave regulations, and statutory compliance requirements.
• Willing to work under pressure