A Big Opportunity for ...
The Operations Executive supports and coordinates day-to-day operational functions of the school, ensuring efficient facility management, timely maintenance, strong vendor coordination, and adherence to Health & Safety standards. The role contributes to smooth school operations through effective planning, monitoring, and reporting.
Key Responsibilities and Duties
Facilities & Maintenance Management
- Respond to maintenance issues and ad hoc requests from teachers and support teams.
- Monitor progress and completion of assigned maintenance tasks.
- Oversee campus-related maintenance including repairs, renovations, new construction, generator upkeep, swimming pool maintenance, and gardening etc.
- Plan proactively the maintenance schedule
Vendor, Supplier & Contractor Coordination
- Coordinate with suppliers, vendors, and contractors for maintenance, renovation, and construction projects.
- Monitor work progress and conduct quality checks upon completion.
- Ensure timely delivery of services and compliance with project requirements.
Procurement & Operational Administration
- Prepare and submit Purchase Requisition (PR) documents.
- Manage support team expenses, including taxi charges and overtime claims.
- Oversee vehicle-related processes such as maintenance, servicing, fuel usage, and record keeping.
- Support general administrative activities for campus operations.
Event & Activity Support
- Assist the operation manager in planning and arranging school events and activities.
- Coordinate operational logistics and ensure tasks assigned are completed efficiently.
Dismissal System Coordination
- Manage and monitor dismissal system operations for both campuses.
- Provide instructions and supervision to support teams.
- Coordinate with the team to ensure safe and orderly traffic flow.
Health & Safety (H&S) Compliance & Monitoring
- Conduct Bi weekly Health & Safety (H&S) site walks with the Facility Manager and take the proper action for the findings to ensure campus compliance with safety standards.
Reporting & Documentation
- Maintain accurate records and reports for all maintenance related activities such as daily maintenance issues, health and safety site walk, fire fighting equipment inspection record, etc.
- Monthly Operations Report
Training & Development Support
- Assist in planning and coordinating learning and development programmes for the operations/support team.
- Support assessments and operational competency evaluations.
Core Competencies
- Operational Coordination
- Problem-Solving & Troubleshooting
- Communication Skills
- Time Management & Prioritisation
- Health & Safety Awareness
- Attention to Detail
- Vendor & Contractor Management