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The Project Coordinator – PMO supports the Project Management Office in coordinating, monitoring, and facilitating projects to ensure alignment with AYA Bank’s strategic direction, PMO framework, and management priorities. The role works closely with Project Managers to support project planning, coordination, tracking, and reporting while ensuring adherence to PMO standards, governance processes, and timelines.
Key Responsibilities
1. Project Coordination

•     Assist Project Managers in planning, scheduling, and coordinating project activities.
•     Support the execution of PMO initiatives and projects across departments.
•     Track project progress, milestones, and deliverables to ensure alignment with the PMO roadmap and management direction.
•     Coordinate project meetings, workshops, and follow-up actions with project teams.
•      Maintain action logs and ensure timely follow-up on project tasks and deliverables.

2. Project Monitoring and Reporting

• Support Project Managers in tracking project timelines, progress, and deliverables.
•  Maintain project status reports, dashboards, and tracking tools.
• Consolidate project updates from Project Managers and project teams.
• Prepare periodic project status reports for PMO leadership and management.

3. PMO Governance and Standards

• Assist Project Managers in preparing and maintaining key project documents such as project charters, project plans, schedules, and status reports.
• Maintain standard templates and documentation required by the PMO.

4. Communication and Stakeholder Coordination

• Act as a coordination point to support Project Managers in communicating with relevant stakeholders and business units.
• Work closely with Project Managers to facilitate coordination across project teams and departments.
• Assist Project Managers in organizing project meetings, workshops, and follow-up actions.
• Support the preparation of project updates, reports, and presentation materials for PMO leadership and management.

5. Documentation and Knowledge Management

• Maintain project records and documentation within the PMO repository.
• Ensure proper version control and documentation of project materials.
• Assist in maintaining project templates, guidelines, and best practices.
• Support the documentation of lessons learned and continuous improvement initiatives within the PM
   

• Bachelor’s degree in Business Administration, Information Technology or a related field
• 2–4 years of experience in project coordination, project management support, software development or PMO-related roles
• Experience in banking, financial services, or large organizations is an advantage
• Strong organizational and coordination skills.
• Good understanding of project management principles and methodologies.
• Ability to manage multiple tasks and priorities effectively.
• Strong communication and collaboration skills.
• Analytical thinking and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Experience with project management tools (e.g., MS Project, Jira, or similar) is an advantage