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1. Job Summary

To manage and oversee the company's procurement activities, ensuring cost-effective purchasing, quality assurance, timely delivery, effective supplier management, budget control, and compliance with company policies and procedures.

2. Key Responsibilities

A. Purchasing and Procurement

• Plan and manage procurement activities in line with company requirements and approved budgets.
• Review purchase requisitions, obtain supplier quotations, compare prices, and negotiate favorable terms.
• Ensure timely purchasing and delivery of goods and services.
• Ensure all purchases comply with company policies and approval procedures.

B. Supplier Management

• Identify, evaluate, and develop relationships with reliable suppliers.
• Negotiate prices, payment terms, and delivery conditions.
• Monitor supplier performance and resolve issues related to quality, pricing, and delivery.
• Maintain an updated supplier database and approved supplier list.

C. Budget and Cost Control

• Monitor procurement expenditure against approved budgets.
• Identify cost-saving opportunities through strategic sourcing and supplier negotiations.
• Analyze market prices and purchasing trends to ensure competitive pricing.
• Prepare procurement budgets and cost-saving reports for management.

D. Procurement Operations and Documentation

• Oversee purchase orders, delivery schedules, invoices, and procurement records.
• Monitor outstanding purchase orders and ensure timely delivery.
• Coordinate with Finance regarding supplier invoices, payments, and account reconciliation.
• Ensure proper documentation, internal controls, and audit compliance.

E. Management and Coordination

• Develop and improve procurement strategies, policies, and procedures.
• Supervise and evaluate procurement team performance.
• Coordinate with Finance, Operations, Warehouse, and other departments to meet purchasing requirements.
• Identify procurement risks and recommend appropriate solutions.
• Prepare regular procurement reports and submit recommendations to management.

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• Minimum 5 years of relevant procurement experience, including management or supervisory experience.
• Strong negotiation, supplier management, budgeting, and leadership skills.
• Good analytical, communication, and problem-solving skills.
• Proficiency in Microsoft Office and procurement or ERP systems.
• High integrity, accountability, and attention to detail.