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Key Responsibilities Summary

To manage and oversee the overall purchasing process to ensure that the company obtains the required goods and materials with the specified quality, competitive price, and within the required timeframe.

Detailed Responsibilities

• Review Purchase Requisitions submitted by relevant departments.
• Request Proforma Invoices from designated suppliers and negotiate necessary terms and conditions.
• Coordinate with relevant departments regarding technical specifications and requirements.
• Place orders with suppliers and prepare and execute Sales Contracts.
• Obtain the required levels of approval for purchase orders.
• Submit payment requests and obtain the necessary approvals.
• Follow up on order production and delivery status.
• Coordinate and arrange pre-shipment inspections and ensure that relevant Lab Test Reports are obtained and attached.
• Negotiate and resolve discrepancies related to quantity and quality of delivered goods.
• Maintain and organize all purchasing-related documents and records systematically.
• Prepare and submit Purchasing Reports regularly.

• Age: 28 years and above
• Bachelor’s Degree in any discipline. A Diploma or qualification in Business Management, Procurement, Supply Chain, Business Administration, or a related field is preferred.
• Relevant experience in Purchasing / Procurement is required.
• Minimum 4–6 years of relevant experience, including supervisory experience.
• Good understanding of the Purchasing Process.
• Ability to manage and administer Sales Contracts systematically.
• Strong negotiation and communication skills with suppliers.
• Strong attention to detail and ability to work accurately with minimal errors.
• Ability to comply with Procurement Policies and Purchasing Procedures.
• Ability to manage Procurement Budgets and purchasing activities systematically.
• Ability to promptly resolve delivery delays and supplier-related issues.
• Ability to properly maintain and organize purchasing-related documents and records.
• Ability to maintain confidentiality and handle sensitive procurement information appropriately.