Key Responsibilities

1️⃣ Executive Support

• Manage the Managing Director’s calendar, meetings, and appointments.

• Prepare reports, presentations, briefing notes, and correspondence.

• Screen and prioritize emails, calls, and requests.

• Arrange business travel, accommodation, and itineraries.

2️⃣ Office & Administrative Management

• Oversee daily operations of the MD Office.

• Ensure proper documentation, filing systems, and record keeping.

• Maintain confidentiality of sensitive information.

• Monitor office supplies and administrative expenses.

3️⃣ Coordination & Communication

• Act as liaison between MD and internal departments.

• Coordinate with external stakeholders, government offices, partners, and clients.

• Follow up on action items and ensure timely completion.

• Organize executive meetings and prepare meeting minutes.

4️⃣ Reporting & Monitoring

• Compile and analyze departmental reports for MD review.

• Track project progress and key performance indicators (KPIs).

• Assist in preparing strategic plans and operational updates.

5️⃣ Compliance & Governance

• Ensure compliance with company policies and procedures.

• Support audit requirements and corporate governance matters

• Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Management, or related field.

• Minimum 5–8 years of experience in executive office management or similar role.

• Excellent English communication skills (written & verbal).

• Strong organizational and time management skills.

• High level of integrity and confidentiality.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).