တိုင်ကြားမှု အောင်မြင်ပါသည်

The Site Assistant Admin Manager is responsible for managing and coordinating daily administrative and operational activities. This role will ensure smooth site administration, staff support, facilities management, documentation and coordination between the project site and Head Office.
 

1. Manpower & People Management

• Maintain accurate manpower and attendance records.
• Manage daily site workforce requirements, shift rosters, duty schedules, attendance, leave, and overtime.
• Coordinate with HR regarding recruitment, onboarding, transfers, resignations, and employee welfare.

2. Site Administration

• Oversee daily site administrative operations, office maintenance, stationery, and supplies.
•  Prepare daily, weekly, and monthly site administration reports.

3. Store & Material Management

• Manage the site store and ensure proper control of materials and supplies.
• Monitor receiving, issuing and stock balances.
• Maintain accurate stock records and documentation.
• Conduct regular stock checks and physical inventory.
• Monitor minimum stock levels and coordinate replenishment when required.
• Ensure proper storage and handling of materials and equipment.
• Coordinate with Account and Project teams regarding material requirements.

4. Fuel Management

• Monitor fuel consumption for site vehicles, machinery  and generators against approved limits.
• Maintain daily fuel records, conduct stock reconciliations, and investigate any discrepancies.

5. Engineering & Site Support

• Coordinate with Construction and Engineering teams regarding daily site requirements.
• Provide operational support to Engineers and Project teams by arranging necessary manpower, equipment, fuel, and transport.

6. Transportation & Logistics

• Coordinate site transportation and vehicle schedules. Manage vehicle allocation according to project requirements.
• Monitor vehicle usage, mileage, fuel consumption, and maintenance schedules.
• Maintain proper transportation and vehicle records.

7. Accommodation & Facilities

• Manage staff accommodation and room allocation where applicable.
• Monitor accommodation facilities, utilities, cleanliness and maintenance.
• Monitor electricity, water, internet and other site utilities.
• Coordinate facility repairs and maintenance with relevant vendors.

8. Vendor & Service Provider Management

• Support quotation and purchasing processes for site administrative requirements.
• Maintain vendor and service records.
• Coordinate with suppliers and contractors, support the procurement process (quotations), and monitor service quality.

9. Reporting & Documentation

• Maintain accurate site administration and operational records.
• Prepare manpower, roster, store, fuel, vehicle and facility reports.
• Monitor administrative expenses and supporting documents.
• Report unusual incidents, shortages, discrepancies or operational issues to management.
• Ensure all records are properly maintained and available for audit or management review.

10. Coordination

• Coordinate closely with the Project Manager, Construction Manager, Engineers, HR & Admin, Finance, Store and Security teams.
• Ensure smooth communication between the project site and Head Office.
• Perform other duties assigned by management.

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 3–5 years of experience in site administration, construction administration, project administration or a similar role.
• Experience in construction or property development projects is highly preferred.
• Experience in manpower management and shift roster planning.
• Experience in store, fuel, vehicle and site resource management.
• Strong organizational and coordination skills.
• Good problem-solving and people management skills.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Able to work independently and handle multiple site operational requirements.