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We are looking for a bright, organized, and proactive Secretary (Chinese Speaker) to join our team and become the backbone of our daily office operations. This is an excellent opportunity for someone eager to develop professional administrative skills, support a talented team, and build a career in a fast-paced environment. 

What You'll Do (Key Responsibilities):

Translation & Liaison: Act as an on-site translator between Chinese guests/ business partners and the team. facilitating clear communication during meetings, calls and visits. 

Administrative Support: Manage calendars, schedule meetings, and arrange travel. 

Communication: Handle incoming calls and emails, responding promptly and directing inquiries appropriately. 

Documentation: Prepare, fromat, and proofread documents, reports, presentations, and correspondence. 

Filing: Maintain an organized and efficient filing system (both digital and physical). 

Office Management: Order supplies, coordinate deliveries, and ensure the CEO office is tidy. 

Meeting Support: Organize agendas, take minutes, and arrange refreshments. 

Ad-hoc: Work on special projects and provide additional support to the team as needed. 

Any Bachelor's degree. A diploma or certificate in Office Administration, Business, or a related field is a plus. 

Proficiency in Microsoft Office Suite. 

Exceptional ability to prioritize tasks, manage time effectively, and maintain attention to detail. 

Excellent written and verbal communication skills in Chinese. 

Professional and friendly phone manner is essential. 

A proactive "can-do" attitude, eagerness to learn, and ability to work both independently and as part of a team. 

Ability to handle confidential information with integrity. 

Fluency in Chinese (Mandarin) is required.